If the deadline has already passed, the late submission may be condoned (i.e. Self-certified EC claims must be submitted before the assessment deadline/date. However, you have the right to appeal your results via the. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. endstream
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You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place.
You will usually find this in your Handbook, or ask yourDepartmentalTutor.
Extenuating Circumstances: a guide for students Step 2: gather the relevant evidence for your application. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances).
how to apply for extenuating circumstances ucl For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You should receive a response withinone week of submitting the request for review. This is synonymous with "mitigating," or "exceptional" circumstances. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy.
HR Advisor | Students Union UCL This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. What would you like the Union to do? The information you need to support you with an extenuating circumstances claim can be found below. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. endstream
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University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! endstream
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You may wish to start by speaking with your personal tutor. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement.
Oxford foundation year 2023 - The Student Room Deadlines for Geography modules are available from the Moodle pages for each module. EMC We are committed to providing extensions to these important partners in the application process as well should the need arise. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Is the claim supported by appropriate evidence? You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Students' Union UCL is an organisation that exists to make more happen. /Tx BMC
Changes to the face of Oxbridge applications for the 2024 application cycle You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. endstream
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From a casual class to captaining a competitive club, live an active lifestyle with us.
Extenuating Circumstances | University of South Wales Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. /Tx BMC EMC /Tx BMC EMC Yes, as long as they fall within the same 14-day period. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. /Tx BMC You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. You can still submit an EC as long as its before your formal results are published at the exam board. E.g. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Self-Certified claims must be submitted before the assessment deadline/ date. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date.
National Student Money Week: Here's how we're supporting you. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. syg|vb?`F=
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If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. If you do not submit the requested evidence, your claim will normally be rejected. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You can only defer time-limited assessments (e.g. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel.
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Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. All illustrations must be discussed in the text. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. This step-by-step guide will clarify how to do that. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Need support during your admission journey? EMC Extension approved? University is a big, exciting place. Etymology You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Our events are designed to help you meet people, try new things and have fun. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline.
However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Step 3: submit your application. If you can imagine it, theres probably a society for it. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. Do Share & Care schemes work for student accommodation? review their decision. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Appeals should be submitted within 10 working days of receiving your outcome. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. /Tx BMC You should submit the EC on time and indicate that your evidence will be forthcoming. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement.
PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science The Student Disability website has further information there. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. UCL is yours, soshape it. Together,wecanmake the world around usbetter, on campus and beyond. endstream
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HA All discussions will be treated confidentially. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. how to apply for extenuating circumstances ucl. If your ECs are submitted late, your evidence should help to explain the delay. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY
Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. EMC Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. You can find further details in UCL's Self-Certification Policy. wide range of UCL support services are available for you, too. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Theywontusually accept things such as viruses, disk corruption, printer problems etc. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. If you are not sure whether you should use Extenuating Circumstances. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ
We are one of the largest student-led organisations in the UK. We may be able to support you better through, Submit your EC application as soon as possible. EMC We provide opportunities for 300 staff and have an annual turnover of more . Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. endstream
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If the student has a two-week EC extension approved the new deadline will be 22/5/23. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. It is a charity with over 48,000 members. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Sport is for everyone, and well help you find your level. 419 0 obj
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/Tx BMC It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. On the application form you will be asked to state your deadline this should be the most recent deadline. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. uM*\)+(. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Step 2: gather the relevant evidence for your application. Applying for an EC using self-certification. Police/crime report (a crime number on its own isnotacceptable). /Tx BMC They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title.
Extenuating circumstances - The University of Nottingham Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Examination stress is a common experience and not usually considered an extenuating circumstance. hbbd```b``K@$Xa7X)"+! You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. See the assessment regulations. You can self-certify for ECs within certain conditions. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Compiling the relevant documents and information can help speed your application along. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . We are not able to process ECs or respond to queries that are submtited by non-IOE students. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. It is your responsibility to ensure that the work is submitted on time. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). But you cannot self-certify once the exam has started; you must provide evidence. Ifyou are still unhappy after the review, you. syg|vb?`F=
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Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). After that, it is your work, and we normally see it only in our capacity as examiners. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set.
Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop.
Extenuating circumstances The source should always be stated below the table/figure. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Make sure that the date you have requested is allowed under the claim type you are submitting. Check if your circumstance meets the grounds for EC. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. All coursework should be submitted by 12.00 noon on the stated deadline. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved.